Provisional Billing Rates
Format: Live webinar (on-demand recording available on September 18, 2025)
Date: September 9, 2025
Time: 1:00 p.m. EDT
Duration: Approx. 90 minutes
Presented by: Jacob Barclay, Barclay Group LLC
Learning Credits: 1.5 CPEs, 1.5 ATCs
*Your registration includes access to the on-demand recording.
When government contractors perform work on cost-reimbursable contracts, the finesse to recover indirect costs accurately, avoid significant under- or over-billing, and manage cash flow are paramount to being successful. Provisional billing rates (PBRs) establish the billing rates applied during contract performance and serve as the cornerstone for interim cost recovery, yet the process of establishing, submitting, monitoring, and updating them can be overlooked. Additionally, PBRs are the cornerstone for making changes to your indirect rate structure to improve the allocation of indirect rates to final cost objectives.
This course offers clear, actionable guidance on navigating the lifecycle of provisional billing rates, from preparation to post-review reconciliation. Drawing from DCAA’s expectations and FAR 42.704 requirements, course participants will learn how to calculate defensible rates, identify common deficiencies, and stay ahead of the curve through effective monitoring and timely updates.
Whether you’re submitting your first PBR proposal or refining your internal process, this session will equip you with the knowledge and tools to manage provisional billing rates with confidence and compliance.
Course Learning Objectives:
- Understand the purpose and role of provisional billing rates in cost-reimbursable contracts
- Learn how to prepare a complete and compliant PBR submission, including historical, current, and forecasted cost data
- Review DCAA’s procedures for reviewing and evaluating submitted rates
- Identify common deficiencies and avoid pitfalls such as including unallowable costs or failing to monitor variances
- Explore best practices for monitoring rates throughout the year and making timely adjustments when circumstances change
- Gain clarity on where and when to submit, and how to effectively communicate with your ACO or DCAA office
Target Audience: This course is designed for government contractors performing cost-reimbursable work
Speaker
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Jacob BarclayManaging Director of Barclay Group LLCJacob Barclay, CEO of Barclay Group LLC, is an expert lecturer on the topics of accounting and compliance matters for federal government contracting. His experience guiding small to mid-size government contractors over the past 15+ years has resulted in a proven track record of mitigating risks, increasing cost recovery, and driving lucrative profits. Barclay Group was founded over 6 years ago and has successfully helped and coached over 100 clients in the government contracting industry. Jacob is a forward-thinking leader who empowers his team by leveraging their strengths and staying at the forefront of innovative accounting solutions.
Barclay Group leverages its outsourced CFO, contract management, client accounting service, and DCAA/DCMA compliance expertise to help guide clients growth. In a world of unlimited data, Jacob prides his ability to unpack the financial data to manage government contracts wtih confidence.
Jacob enjoys giving back to the local community by serving as a board member on the Tidewater Association of Service Contractors (tasc-tgic.org) where their mission is to increase communication and collaboration between the government and industry contractors to help promote a better acquisition process.
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